Numbering coverage and process paperwork will be simple or exhausting relying on the way you lastly determine on the numbering format. I take advantage of easy numbering as you'll see under however there are causes for having a extra difficult numbering system. I gives you each choices and you’ll determine.
Possibility 1: Easy system. To begin with, I love to do a 4 or 5 digit numbering system for all insurance policies and procedures. In different phrases, I don’t use a separate numbers for insurance policies after which one other for procedures. Additionally, I like to make use of a sequential numbering ranging from a big quantity like 1000 or 10000. For instance, if I’ve a Human Sources coverage on relocation, a second process on Buy Requisitions, and a 3rd coverage on Kinds Administration, then the numbering system, primarily based on a four-digits, could be:
- 1000 – Relocation Coverage
- 1001 – Buy Requisition Process
- 1002 – Kinds Administration
In some corporations, I’ve given out ranges like 1000 to 1200 for Company Insurance policies and Procedures and 1201 to 1500 for Human Sources and so forth. The issue with ranges is that there’s a chance of a division operating of out numbers, which by the way in which, occurred one time to me and it has by no means occurred once more.
Possibility 2: Some insurance policies and procedures writers use a extra complicated system to try to pinpoint particular areas inside departments. For instance, an organization could use a format reminiscent of:
MF-RC-PE-1001 to face for the primary process within the Receiving Division inside the Manufacturing Division. A coverage could have the quantity MF-RC-PL-1002 the place PL stands for coverage. You get the image.
I’ve to confess that I did use this numbering format early in my profession however it's so exhausting to take care of. And overlook ever sustaining it when the departments change their identify. For instance, when Workplace Providers turns into Administrative Providers or when Engineering turns into Analysis and Growth or when Workplace of the President turns into Company Workplaces. When this occurs, your whole numbering system must change.
Abstract: I desire the 4 or 5 quantity numbering system as a consequence of its simplicity. I discover the second choice as cumbersome however but some corporations could discover good cause to make use of it. The system you choose is your alternative however all I like to recommend is that you simply do a little analysis as to the way it will maintain up over time in your organization surroundings.