Grammar describes how language works; grammar can assist us perceive sentences even when we have no idea the that means of all of the phrases in a sentence. Whereas there are loads good grammar books, this text will deal with the significance of the passive and energetic voice to insurance policies and procedures.
Passive voice is an impediment to clear coverage and process writing. Passive writing is less complicated proven than defined. Take this sentence, “The paper was written by the scholar.” With energetic voice writing, the sentence is written as “The coed wrote the paper.” See the distinction? Which one do you want higher? I hope you just like the latter sentence. A sentence is known as passive as a result of its topic doesn’t carry out or provoke the energetic indicated by the verb. Relatively, the topic receives the motion.
Clearly, energetic writing is most well-liked over passive writing in insurance policies and procedures. However right here is the place the buck stops. Writing actively is tougher than the free-flowing passive writing model. We are able to all write passively. However writing actively takes thought. Whereas writing actively is nice for educational manuals (or desktop procedures or work directions), it’s not all the time one of the simplest ways to jot down for enterprise insurance policies and procedures. I go away this option to you however I might advise that you just check the waters to see if energetic writing would honest higher on your readers than passive writing.
The crimson flag for the passive voice is a few variation of an auxiliary verb (was, will probably be, have been, is being) plus a previous participle (constructed, written, directed) plus by if the actor is talked about. So inform me, which of the next two sentences do you favor?
- The brand new account govt was employed by the gross sales supervisor.
- The gross sales supervisor employed the brand new account govt.
If you happen to answered #2, then you definitely obtained it proper. This second sentence is within the energetic voice and it’s cleaner and simpler to learn. Now right here is the onerous half; it is extremely tough to jot down within the energetic voice on a regular basis as is so apparent in my very own books. The readers will love you for those who can hold your writing within the energetic voice. Now, alternatively, I doubt that your readers will see the distinction for those who solely present them passive writing. Unhappy, however true.
And at last, the passive voice does make sense generally. To say that the passive voice is rarely acceptable is to misconceive it. Right here is an instance the place the passive voice is smart. If the one who takes a specific motion is unknown, then the next sentences are okay:
- The accident occurred as a result of the equipment had not been serviced.
- Batteries should not included…feels like an excellent identify for a film title.
My recommendation is to make each try to jot down within the energetic voice writing model however to not sweat it if you need to use the passive voice once in a while. And please don’t apology for writing within the passive voice. And for those who get any flack, ask them to affix your staff and enable you write higher.